42nd ANNUAL ARCADIA INVITATIONAL
FINAL MEET DETAILS/INSTRUCTIONS

Dear Coaches… Welcome to the 42nd  Annual Arcadia Invitational!

Please review the following information so that you are up to speed for this weekend!


CREDENTIALS (PACKET PICK-UP):
The Credentials (packet pick-up) area opens on Friday at 2:30 p.m. and on Saturday at 7:30 a.m.  It is located in the center of the Student Lunch Area on the Arcadia High School campus (located at 180 Campus Dr., Arcadia, CA 91007). This team packet (credentials) contains your gate passes, your team’s event listings, heat sheets, bib numbers, safety pins, etc. Arcadia High School is undergoing a massive multi-year, nine-figure capital improvement project and demolition has just begun so if the campus; if the campus seems dirty, please understand why. Due to construction, the athlete warm-up area is smaller than usual, so please observe the posted signs.

Remember: credentials will not be issued to coaches and athletes cannot compete unless entry fees are paid. Checks should be made out to:  “Arcadia Invitational” or to “Arcadia High School”

ATHLETE’S ADMISSION:
Only Athletes and Coaches are allowed to enter through the Participant’s Entrance gate, located next to Credentials.  All others must enter the stadium through the regular admission gates.  Please have your gate passes (included in your packet) ready for collection.  If you need to exit and re-enter the stadium area, you must have your hand stamped at the exit.

SCHEDULE OF EVENTS:
Pleas view the finalized time schedule now posted at www.DyeStatCal.com . Heats sheets will be on Wednesday, April 8th. Please make special note of the start times for each of your athlete’s events.

DRESSING FACILITIES:
Locker rooms are not available.  Restroom facilities are provided.

SPIKES:
3/16” needle or pyramid spikes are required on our synthetic track and runway facilities.  Spikes will be checked at the Athlete’s Gate, and a second time at the Field Event and/or Starting Line.  If needed, 3/16” spikes will be on sale near the Participants Entry Gate.

CLERK OF THE COURSE:
The Clerk of the Course check-in for athletes is located at the oversized (30 feet by 50 feet) white tent just outside the southwest corner of the track. Field event athletes must enter the field through this Clerk of the Course check-in area also.  Track athletes are responsible for checking-in with the Clerk before the last call of their event.  Field event athletes are responsible for checking in directly with the head judge at their field event area before the last call for their event. If this is not done, an athlete will be scratched and replaced by an alternate.  Please have your athlete or a coach listening for these calls.

CALL SCHEDULE:
    22 minutes prior to an event   -  first call
    17 minutes prior to an event   -  second call
    12 minutes prior to an event   -  third call and check-in with clerk
(Alternates will be entered in the race if athletes have not reported before this third and final call)

We have assigned alternates who will replace athletes who do not show up by the final call.  Athletes in BOTH a field event and a running event must keep up on the time schedule and calls for their events.  A field event athlete must return and check in with the Clerk of the Course, who will direct them to the staging area also included in the over-sized white tent.  At the staging area, athletes will be assigned lanes, given hip numbers for the automatic timing, and then taken to the start area.  Athletes may keep their warm-ups on until they reach the infield.  A reminder: Spikes will be checked again at the starting line.  Exit from the track will be allowed only through the southwest gate.

MEET-DAY SCRATCHES:  
If for any reason one or your selected athletes/relays cannot participate this weekend, please notify the Clerk of the Course immediately so that we may enter an alternate.  This will ensure full fields in each event.  REMINDER:  SCRATCHES AT THIS TIME WILL STILL BE CHARGED AN ENTRY FEE. ANY SCRATCHES MADE BY TUESDAY, APRIL 7TH AT NOON PST WILL NOT BE CHARGED. Alternates will not be charged unless the alternate actually competes in that event. The school will be billed after the meet for any alternates that end up competing.

ALTERNATES:
Should you have an athlete or relay team listed as an alternate, they need to report to the alternate holding area well BEFORE the second call that is given ten (15) minutes prior to an event’s start.  This alternate holding area will be marked with a sign at the Clerk of the Course.  The Clerk of the Course will not call over the public address system for an alternate.  BE SURE TO HAVE AT LEAST ONE MEMBER OF AN ALTERNATE RELAY TEAM IN THIS AREA BEFORE THE LAST CALL FOR AN EVENT.  Be aware that if your athlete is listed as an “alternate” that they are an alternate for ALL RACES OF THAT RACE DISTANCE in their section of the meet.

ADVANCING FROM THE SATURDAY DAY MEET TO THE SATURDAY NIGHT "SEEDED" HEAT
In the 100m, 200m, High Hurdles, 300m Hurdles and 4x100 relay, the nine fastest perfomers (by time, from combined heats) in the day ("Open") session will qualify for the
Saturday night "Seeded" heat. As soon as the nine qualifiers are known, their names will be announced over the public address system. Results will also be posted at the results tent located near the warm-up field.

STAGGERS/RELAYS:
ALLEYS: The 800s, miles, 3200s and distance relays will utilize a three-alley, one-turn staggers with 5-9 individuals per alley. As will be explained by the starter, athletes may break to the pole at the beginning of the backstretch.

1600 RELAY STAGGER: As preparation for the postseason championship meets, the Arcadia Invitational will be using “three-turn staggers” for the 1600 meter relay races.  This means that the #1 runner will run his entire leg in the team’s assigned lane, with the #2 runner lining up at the starter’s direction in the team’s lane.  The #2 runner will need to stay in the team’s assigned lane until the designated “break point” at the beginning of the backstretch.

The 4x200 relay will be contested in lanes throughout. The 800-meter sprint medley will run the 100-100-200-400 order and the 1600-meter sprint medley will run the 200-200-400-800 order.

STARTING HEIGHTS:
Starting Heights for the 2009 Arcadia Invitational vertical jumps are as follows:
Friday Men’s High Jump – 5’11”    Open Men’s High Jump – 6’1”            Invite Men’s High Jump – 6’3”
Friday Women’s High Jump - 4’9”    Open Women’s High Jump -4’11”    Invite Women’s High Jump – 5’0”
Friday Men’s Pole Vault – 12’7”        Open Men’s Pole Vault – 13’1”        Invite Men’s Pole Vault – 13’7”
Friday Women’s Pole Vault - 8’7”    Open Women’s Pole Vault – 9’7”    Invite Women’s Pole Vault – 10’7”

THROWS, LONG JUMP, TRIPLE JUMP: For these events, the fields will be broken into flights.  Athletes in each flight
will rotate in, taking three trials each.  Nine athletes will qualify for the finals.  Each athlete that qualifies will then have
three additional attempts in the finals, in reverse order of the trials performance. The first-place finisher in each Friday
night long jump and triple jump competition will be invited to return to compete in the Saturday “Open” session if they
so desire. The first-place finisher in each Saturday “Open” long jump and triple jump competition will be invited to
return to compete in the Saturday evening “Invitational” session if they so desire.  

POLE VAULT: A pair of elevated vault runways will be used in the center of the infield for each vault competition. The
first-place finisher in each Friday night pole vault competition will be invited to return to compete in the Saturday
“Open” session if they so desire. The first-place finisher in each Saturday “Open” pole vault competition will be invited
to return to compete in the Saturday evening “Invitational” session if they so desire. Vaulters must have a pole rating
release form signed their coach PRIOR TO reporting to the event. This form must then be submitted to the head pole
vault official. The release forms should be in your packet and are also available in the Credentials Area.  As in recent
years, one (1) vault coach per SCHOOL will be allowed access into the special “Coaches Box” area located on the
infield, adjacent to the runways/pits. Coaches must remain in the designated areas. Also, coaches and athletes must
leave the infield immediately following the conclusion of the vault competition.    
 
FIELD EVENT TIME LIMIT:
The NFHS time limits in the field events will be strictly enforced.  The only exceptions will be when an athlete obtains an
official’s permission to leave for another event.  The athlete must return to compete within ten minutes.  The high jump or
pole vault bar will not be lowered for a returning athlete.

SHOT AND DISCUS: All implements must be checked and certified prior to the event.  Any implement failing the certification will be
Impound until the conclusion of the event.  The weigh-in area is next to the clerk of the course tent, located on the exterior southwest corner of the
track. The first-place finisher in each Friday night pole vault competition will be invited to return to compete in the
Saturday “Open” session if they so desire. The first -place finisher in each Saturday “Open” pole vault competition will
be invited to return to compete in the Saturday evening “Invitational” session if they so desire.

BATONS/STARTING BLOCKS:
All relay teams will be required to use the provided Invitational meet batons.  They will be issued to your #1 runner at the starting line and collected from the #4 runner.  No other relay batons will be allowed. Arcadia Invitational starting blocks will be provided. No other start blocks will be allowed.

UNIFORMS:
NFHS requires that all athletes compete in school-issued uniforms that comply with NFHS rules.  Athletes not wearing school uniforms may be denied the opportunity to compete by the officials.

OFFICIAL PROGRAM:
The Open and Invitational Program is available for $5.00 at the ticket booths.  (Coach’s packets will contain a printout of the weekend’s updated heats sheets).

AWARDS:
INVITATIONAL HEATS/FLIGHTS: Customized Arcadia Invitational Nike ID watches will be presented to the first place finishers in all “Invitational events”, and to each member of winning “Invitational” relay teams. Second through place finishers in the Invitational heat will receive custom medals.

Medals will also be presented for the Open and Friday Relays/Field sections. Ten minutes after the conclusion of their event, all medal winners are to report to the awards area to receive their medals. It will be in the white tent located at the West end of the stadium on the warm-up field. For the relays, the top five teams in each invitational heat will receive medals, while the top three teams in non-invitational heats (this would be Seeded, Rated and Open) will receive medals.

ATHLETE OF THE MEET AWARD:
At the end of the “Invitational Session” Meet, a special commemorative trophy will be presented to the male and female Athlete of the Meet. These outstanding “Invitational” meet athletes will be selected by members of the working press at the conclusion of the 1600-meter relays.

PARTICIPANTS AREA:
All participants must remain in the south stands during the meet.  The warm-up area will be on the grass areas outside the main track on the west and south sides.  No warm-up will be permitted on the infield.  Porta-potties will be located near the warm-up areas.

RESULTS:
Results will be posted on results boards at the northeast end of the warm-up field.  Online results during the meet at www.dyestat.com , www.dyestatcal.com

INVITATIONAL SOUVENIRS: T-Shirts, Hats, Sweatshirts, Backpacks, Spike Bags and other official Nike meet apparel will be sold at the “Nike Truck” retail display located in the northeast corner of the stadium, adjacent to the snack bar.

NIKE SOUVENIR BACKPACKS/GYMSACKS FOR ATHLETES!: Through a special arrangement with Nike, this weekend’s athlete participants will be receiving  either a Nike/Arcadia Invitational backpack or gymsack (spike bag). The backpacks are for those athletes competing in the SATURDAY NIGHT Invitational or Seeded heats or Friday’s Invitational heats. The gymsacks are for those athletes competing in the Saturday Open (day) portion of the meet or the non-invitational heats in Friday’s portion of the meet. There will be only one item per athlete. These athlete items can only be claimed by the head coach and only during the hours of 3:30 and 5:30 p.m. on Friday and from either 8:00 a.m. to 11:00 a.m. on Saturday or from 3 p.m. to 5 p.m. on Saturday. These items can be claimed in the North Gymnasium, which is located right next to the Participants’ Entrance access gate into the track warm-up area.

RAIN: There is NO rain make-up date.  If rain does occur, the meet will continue with all events that can safely proceed.

NIKE RETAIL TRUCK & VENDOR BOOTHS: Nike will have its popular mobile retail display on site to showcase and sell the official Arcadia Invitational meet apparel. In addition, Nike will have Olympians Bryan Clay and Dawn Harper  in attendance to sign autographs on Saturday afternoon. Also, leading track and field equipment and uniform suppliers will be hosting booths in our Vendors’ Expo Area, located on the northeast corner of the stadium. Please visit their booths to pick up a catalog and view their sports-related items!

SNACK BAR:  A full snack bar will be open throughout the meet, with all items reasonably priced. The snack bar is located on the northeast corner of the facility, adjacent to the Vendors’ Expo Area.